Business problem
Esdiac needed more than a basic form. The team needed a structured system for collecting applicants, tracking sources, assigning evaluators, scoring candidates, and moving shortlisted talent through a pipeline.
Talent pipeline SaaS
Esdiac TIP Talent Platform
A custom talent investment pipeline platform with applicant intake, category-specific workflows, evaluator scoring, admin dashboards, agency/source tracking, and shortlisted-candidate pipeline management.
Case study snapshot.
A custom SaaS build with real workflow complexity: applicants, evaluators, admins, source tracking, scoring, audit trails, and pipeline movement.
Constraints
The workflow had to support multiple talent categories, file uploads, evaluator review, admin visibility, app-download engagement, agency/source links, and fast-moving launch planning without overbuilding unapproved scope.
Solution
Bluegrass built a multi-role SaaS platform for applicants, evaluators, and admins, with category-specific application flows, scoring tools, dashboards, audit logs, and pipeline management.
Result
The platform gave Esdiac one place to collect, review, score, compare, and progress talent applications instead of relying on scattered manual review workflows.
Stack
React, Vite, TypeScript, Node.js, Express, REST APIs, MongoDB, authentication, file upload handling, role-based routing, and deployment planning.
CTA fit
This case study is useful for teams that need applicant portals, evaluator workflows, source tracking, admin dashboards, and custom SaaS workflow logic.
What we built.
Esdiac TIP is a custom talent application and evaluation platform for managing applicants across Developers, AI Geniuses, Brand Masters, and Sales/Marketing Gurus.
The system organizes applicant intake, profile details, category-specific questions, supporting uploads, portfolio links, app-download engagement, agency/source attribution, evaluator assignments, scoring, admin review, and shortlisted-candidate movement.
The core value is structure. Instead of chasing spreadsheets, emails, and disconnected review notes, Esdiac can manage applicant data, review progress, scoring, status changes, and pipeline decisions in one workflow.
Core platform features.
The build supports applicant intake, evaluator review, admin oversight, source attribution, and candidate progression.
Applicant intake
Applicants can create an account, provide contact and location details, choose a talent category, submit profile information, add portfolio links, upload supporting files, and complete required questions.
Category-specific applications
The application flow supports Developers, AI Geniuses, Brand Masters, and Sales/Marketing Gurus, with track-specific questions and evidence fields.
App download/connect flow
The flow was simplified from screenshot upload to a lighter download/connect experience with mobile deep-link behavior and desktop fallback confirmation.
Agency/source tracking
Source parameters can be captured during registration so Esdiac can connect applicants back to agencies, recruiting partners, or campaign links.
Evaluator dashboard
Evaluators can log in, review assigned applications, inspect applicant details, review uploads and portfolio links, and submit scores against defined criteria.
Admin dashboard
Admins can search applicants, view details, assign evaluators, review scores, update status, shortlist candidates, compare cohorts, and monitor progress.
Scoring workflow
The scoring system supports category-aware review criteria, multi-evaluator scoring, score visibility, variance tracking, and leaderboard-style comparison.
Talent pipeline board
Shortlisted applicants can move through a pipeline workflow with status updates, admin visibility, and audit trails around important changes.
Workflow design.
Three role paths keep the application process easier to operate: applicant, evaluator, and admin.
Applicant flow
- Create an account and complete account verification steps.
- Choose a talent category and complete category-specific questions.
- Add profile details, location, contact information, portfolio links, and supporting uploads.
- Use the ESDIAC mobile app download/connect flow before continuing to later application questions.
- Submit the application so admins and evaluators can review it inside the platform.
Evaluator flow
- Log in to a dedicated evaluator dashboard.
- Review assigned applicants, profile details, portfolio links, uploads, and category context.
- Score candidates against criteria relevant to the selected track.
- Submit evaluations so admins can compare review progress, score results, and candidate quality.
Admin flow
- Search and filter applicants by category, status, source, location, and review progress.
- Assign or remove evaluators and monitor submitted scores.
- Shortlist applicants and move candidates through the talent pipeline.
- Review cohort comparisons, leaderboard data, application status, and audit logs.
Scoring tracks.
Evaluator criteria were shaped around the category being reviewed, so every applicant is not forced through the same generic scorecard.
Developers
- Technical skill
- Problem solving
- Project quality
- Code quality
- Experience level
- Communication
AI Geniuses
- AI/ML depth
- Problem framing
- Originality
- Execution
- Tooling
- Use-case impact
Brand Masters
- Creative quality
- Brand thinking
- Portfolio strength
- Execution
- Storytelling
- Differentiation
Sales/Marketing Gurus
- Results
- Strategy
- Execution consistency
- Platform experience
- Case studies
- Communication
Core deliverables.
The platform combined product planning, workflow design, implementation, QA review, and deployment planning.
- Multi-role SaaS platform for applicants, evaluators, and admins.
- Applicant registration, login, profile, and category selection flows.
- Category-specific application questions for four talent tracks.
- Portfolio link collection, supporting uploads, and applicant evidence fields.
- ESDIAC mobile app download/connect flow with browser-based fallback logic.
- Agency/source tracking links for recruiting partners and campaigns.
- Evaluator assignment, review queue, scoring interface, and score submission.
- Admin applicant management, search, filters, status updates, and dashboard views.
- Talent pipeline board, leaderboard concepts, cohort comparison, and audit logging.
- Staging/production deployment planning and high-volume launch-readiness discussions.
Implementation notes.
The build stayed practical around browser limits, source tracking, launch readiness, and scope control.
The app download/connect flow is best-effort. Modern browsers do not provide a guaranteed cross-device mobile app installation verification API, so the platform uses device/browser behavior and fallback logic.
Production scaling and load testing were discussed as launch-readiness planning, not represented here as completed auto-scaling work.
Agency/source tracking was kept lightweight for the initial scope instead of turning every source partner into a full agency account system.
Audit logging was designed around major workflow events such as applicant registration, uploads, evaluator assignment, evaluation submission, status changes, and pipeline movement.
Future expansion options.
The platform can grow as the applicant program, evaluator needs, and campaign volume mature.
- Expanded fraud and duplicate-submission flagging.
- More detailed agency/source reporting.
- Advanced cohort analytics and comparison views.
- Additional evaluator permissions and review stages.
- Load testing and infrastructure tuning before large applicant bursts.
- More automation around shortlist decisions, notifications, and applicant communications.
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Need an applicant portal or evaluation workflow built?
Send the workflow, roles, forms, scorecards, source tracking needs, and launch constraints. Bluegrass can help turn the moving pieces into a practical build plan.